Assistant Office Administrator at Kenya Institute of Mass Communication

 REF NNO: KIMC/AOA/5/05/2025 

Assistant Office Administrator Description 

• This is the entry and training grade for this cadre. An officer at this level will work under  the guidance of a senior officer.

Duties and responsibilities will entail:

• Taking oral dictation;
• Word and data processing;
• Managing e-office;
• Handling telephone calls and appointments;
• Ensuring security of office records, documents and equipment;
• Maintaining an up to date filing system in the office;
• Operating office equipment;
• Managing office protocol;
• Managing office petty cash; and
• Handling telephone calls and appointments.

Assistant Office Administrator Person Specifications 

For appointment to this grade, a candidate must have:

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized institution;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III;
  • Shorthand II (80 w.p.m);
  • Business English II/ Communications 1;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
• Certificate in computer application skills

Terms of Service 

• The successful candidate will be on Permanent and Pensionable terms of service.  – Kshs. 48,935/= per Minimum basic salary for this position will range from Kshs. 36,444  month exclusive of allowances.