Key results expected.

• Provide administrative support to the programme team and ensure process integrity, including:
• Support mission preparation, including preparation of Travel Request, visa, etc.
• Assist in the on-boarding of new programmes staff, including preparing background readings.
• Ensure internal IDLO processes are followed, including preparation and follow-up of Travel Requests, Payment Requests, and Purchase Requisitions.
• Draft meeting minutes, including calls with external donors/partners.
• Organize and maintain master files of program-related data and materials, programme record files, technical publications, contracts, etc., to be made available to management when requested.
• Support the implementation of consistent templates and tools across the various programmes.
• Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement) focusing on the following:
• Support in processing contracts and amendments for Contractors/Consultants. Maintain up-to-date files and alert the Supervisor of action needed to be taken.
• Coordinate with Human Resources to ensure that administrative aspects of new hires are processed.
• Provide support to programme development, including coordinating among programme teams and support functions.
• Coordinate the transmission of draft and narrative reports between offices/units. Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips.
• Assist in the organization of institutional and programme events/courses/external visits/presentations and coordinate with other IDLO departments about these.
• Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports, including:
• Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports
• Provide input into IDLO publications, communications materials, web content, etc.

Job Requirements
Education and Work Experience

• A university degree in Development, Law, Business or a similar field is required.
• 1-3 years of relevant professional experience providing programme support, preferably within international organizations/settings.