ACFC/02/2025/005
Duties and Responsibilities

• Oversee the development, implementation and enforcement of supply chain management policies and procedures in line with the Public Procurement and Disposal Act and Regulations.
• Coordinate the implementation of supply chain management policies and procedures in line with the Public Procurement and Disposal Act and Regulations.
• Facilitate the development and implementation of procurement plans and budgets as well as expected outcomes.
• Coordinate operations of main office, Stores, Warehouse/Weighbridge.
• Liaise with relevant departments to coordinate importation and disposal of goods and procurement of molasses.
• Oversee preparation of purchase orders, obtainment of authorized signatures and forwarding procurement documents to Finance department for cheque processing.
• Ensure cost-effective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with Government policies and procedures.
• Review purchase requisitions against stock records and coordinating the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to Government procedures and regulations.
• Provide advisory services on procurement matters to the Director.
• Ensure compliance with the Public Procurement and Disposal Act and Regulations.
• Develop long-term and short-term procurement plans in liaison with users and as per the Company’s material requirements.
• Facilitate preparation and consolidation of procurement and disposal plans.
• Coordinate procurement of quality materials and services to support the Company’s operations.
• Coordinate internal monitoring and evaluation of the Supply Chain functions of the Company.
• Oversee the preparation of bidding and prequalification documents for expression of interest for the Company.
• Ensure that goods and services procured by Company meet tender specifications.
• Coordinate the identification, evaluation, selection and negotiation of contractual terms and prices with third party providers including suppliers.
• Participate in development of detailed service level agreements for suppliers outlining the key performance areas critical to the Company.
• Monitor suppliers’ performance to assess ability to meet quality and delivery requirements.
• Convene and provide secretarial services to procurement committees; and Ensure that planned stock levels will meet forecasted demand by monitoring stocks to identify changes and determining re-order levels.

Person Specification
For appointment to this grade, an officer must have:

• At least twelve (12) years’ experience, five (5) of which must be in management position.
• Master’s Degree in any of the following fields: Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognized institution. bachelor’s degree in any of the following fields: Supply Chain Management, Economic, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognized institution.
• A leadership course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Fulfilled requirements of Chapter Six (6) of the Constitution of Kenya

Key Competencies and Skills

• Strong analytical skills.
• Strategic and innovative thinking.
• Effective Communication skills.
• Strong interpersonal skills.
• Ability to mobilize resources.
• Negotiation skills