Position Outline:

We are looking for an expert and dynamic Secretary to join our Nairobi office. As the primary resource for clients, accomplices, and workers, the Secretary assumes a basic part in addressing Baggins’ image and guaranteeing consistent tasks at our front work area. The ideal competitor will display magnificent relational abilities, scrupulousness, and an energy for offering exceptional support.

Key Liabilities:

Welcome and welcome guests and clients with a warm, proficient disposition.
Reply, screen, and direct approaching calls speedily and obligingly.
Deal with the booking and coordination of gathering rooms, guaranteeing gatherings run as expected and productively.
Handle approaching and active correspondence, including mail, messenger administrations, and messages.
Keep a clean and coordinated meeting room, mirroring the organization’s elevated requirements.
Help with authoritative errands like information passage, recording, and archive arrangement on a case by case basis.
Support the coordination of in-office occasions, group gatherings, and other organization capabilities.
Guarantee security methods are followed, including confirming guest qualifications and overseeing access control.
Give general data about Baggins’ administrations and associate requests to suitable colleagues.

Prerequisites

Secondary school confirmation or same; extra certificate in Office Organization is an or more.
Demonstrated insight as a secretary, front work area delegate, or comparative job.
Capability in Microsoft Office Suite (Word, Succeed, Standpoint) and essential information on office gear.
Solid verbal and composed relational abilities in English; information on Swahili is worthwhile.
Uncommon authoritative abilities and the capacity to perform various tasks actually.
An expert appearance and mentality with an emphasis on consumer loyalty.
Capacity to work freely and as a feature of a group in a speedy climate.