The Acquirement and Organization Official will be liable for supporting system obtainment needs under the oversight of the Money and Organization Administrator. S/he will assume an essential part in guaranteeing trustworthiness, decency, and receptiveness in obtainment processes as well as adherence to approaches, methods, and controls. The position will guarantee proficient and exact regulatory activities of the KPEEAP program by keeping up with legitimate documenting and guaranteeing all exchanges observe both DAI and USAID guidelines and guidelines.
Fundamental Obligations
Review
Get ready total reinforcement documentation for acquirement buys and submit to the bookkeeper.
Report precise monetary information to Fund and Organization Director on arranged acquisition exercises.
Support customary surveys of acquirement related reinforcement documentation to guarantee fulfillment, exactness, and consistence.
Support spot reviews of acquirement records.
Help and work together in outer or inner reviews as required.
Arrangements and Strategies
Keep up with trustworthiness of acquirement framework and documents in consistence with DAI practices and approaches and USAID rules and guidelines. Guarantee trustworthiness, consistence, decency, exactness, and receptiveness in obtainment processes
Acquirement The executives Frameworks
Keep up with acquirement movement tracker and give standard updates on status to the Money and Organization Chief and important staff.
Survey, update and keep up with printed version records and acquirement archives in DAI’s obtainment framework (TAMIS) to guarantee all back up reports are remembered for consistence with the undertaking Field Tasks Manual. Reexamine/right as required.
Keep an orderly recording arrangement of electronic duplicates of all obtainments and guarantee reports are kept current and complete.
General Securing and Acquisition Obligations
Request offers and statements from sellers in adherence with arrangements, endorsed orders and obtainment plans.
Screen, track and speed up all venture acquisition exercises and conveyance status of merchandise/administrations.
Offer help to non-acquisition staff on the necessities for submitting precise and intensive demands, quotes, explanations of work, or to decide other specialized details.
Plan source choice updates, assemble estimating data, direct sensibility examinations, and get ready expense assessment information.
Help staff in organizing gatherings, working with conversations, and creating briefings on the side of the source choice cycle.
Guarantee acquirements are endorsed by the necessary DAI specialists, or potentially client endorsements are gotten before grants are made.
Distinguish and qualify possible supplies and items/administrations through statistical surveying endeavors. Guarantee useful, moral and open provider connections are made and kept up with as indicated by acquirement approaches.
Get ready agreements with sellers and keep up with contracts after grant.
Check acquisition and planned operations expectations and backing the installment cycle in a joint effort with the obtainment and money group.
Work intimately with different work space support staff.
Support planned operations connected with movement agendas including flights, convenience, catering, and vehicle rental administrations and making ideal and important booking updates to oblige changes (s) to travel schedules.
Complete different obligations and obligations as coordinated.
Capabilities
Four year college education in office organization, acquisition and production network, business organization, or same.
Somewhere around 4 years of authoritative help as well as obtainment experience, or a comparable mix of schooling and experience.
Related knowledge supporting acquirement for USAID-financed activities and comprehension of relevant obtainment related U.S. Unofficial laws, including the Government Securing Guideline.
Experience utilizing Microsoft Word, Succeed, and PowerPoint.
Capacity to compose and impart obviously in English