- Manage the day-to-day activities of the executive team, including scheduling meetings, appointments, and travel arrangements.
- Handle correspondence and prepare reports, presentations, and other documents as needed.
- Screen and direct phone calls, as well as manage email communication.
- Assist with preparing and tracking project deliverables and deadlines.
Calendar & Event Management:
- Schedule meetings, conferences, and events, including coordination of logistics, agendas, and necessary documentation.
- Assist in organizing corporate events and team-building activities.
- Ensure the executive’s calendar is up to date and free from conflicts.
Office Administration:
- Oversee office supplies, manage inventory, and coordinate with vendors to ensure the office environment runs smoothly.
- Assist in preparing materials for meetings, including ensuring that all necessary equipment and resources are available.
Communication & Liaison:
- Serve as a liaison between executives, clients, and employees, ensuring that all stakeholders are kept informed and updated.
- Provide excellent customer service by responding to inquiries, addressing concerns, and handling complaints efficiently
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Degree or Diploma in a Business-related course
- 3-5 years of experience in a Personal Assistant or Sales Administration role, preferably in a fast-paced or corporate setting.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (printers, copiers, etc.).
- Ability to handle sensitive information with confidentiality and professionalism.
- A proactive approach to problem-solving and the ability to work with minimal supervision.
Salary: KShs. 50,000
Education: Degree, Diploma
Employment Type: Full Time