Operations Officer

• Job Type Full Time
  
• Experience6 – 9 years
• Location Nairobi
• Job Field Finance / Accounting / Audit 

The Operations Officer must be especially well organized, as s/he will be dependable for guaranteeing frameworks and forms are proficient and compelling to empower the smooth running of the KE nation office as well as guarantee compliance with all lawful and detailing prerequisites that the Nation office will require to execute its programs. In near collaboration with the nation group, guarantee the security and security of the Kenya groups, territorial and worldwide groups based in Kenya and workers and accomplices going by the Kenya nation Office on missions.

Operations Officer Detailed tasks.

Operational Arranging and Strategy

Collaborate with groups to create and execute operational plans and procedures adjusted with the organization’s mission and goals.

Analyze operational forms, distinguish zones for enhancement, and actualize best hones to upgrade productivity and effectiveness.

Develop and upgrade the supporting operational, approach, control and/or hazard administration systems, including the usage of the most recent approaches and strategies, streamlined commerce forms, new/revised obtainment approaches and related instruments, frameworks, innovations and related procedures.

Operations Budget Advancement and Implementation

Leading the operations group and in near collaboration with the Fund, and Programs teams:

Spearhead the budgeting and determining handle for the operations office for each grant/award.

Support reviews amid hands on work and execution of review suggestions on operations.

Support operational giver announcing: resource administration, compliance, and disposal.

Financial administration and unused commerce development

Monitor the investing of the operations budget and work with the fund group to address any inconsistencies or budgetary challenges.

Review and favor installments on the managing an account stages as a signatory.

Manage data Innovation and Innovation Integration

In near collaboration with Worldwide Operations and the Data Working Frameworks groups and the Kenya Acquirement teams:

Ensure fruitful relocation and usage of the Kenya Nation Office SharePoint to incorporate relocation of the obtainment share point and the organization share point and nonstop filing.

Develop an in-country usage arrange to incorporate sensitization sessions with the Kenya groups and give criticism to the worldwide operations teams.

Ensure legitimate reinforcements and assurance of Helen Keller Intl information counting compliance with the Kenya legitimate information assurance laws.

Ensure the execution of ICT frameworks and guarantee nation compliance to the Data Frameworks controls such as Area 889

Compliance and Chance Management

In collaboration with the Nation Executive, Back, Acquirement, Awards & Contracts, and Worldwide Operations groups guarantee the Kenya nation office complies with all lawful and review necessities including:

As specialized officer, prompt on adjust and steady application of approaches and methods in the administration of operations capacities through the arrangement of specialized administration, direction and back to the nation office and sub-offices.

Identify and moderate potential operational dangers, counting security and security concerns, to secure staff and assets.

Ensure that all Kenya Nation Office operations follow to Helen Keller Worldwide Arrangements, Giver Directions and the nation laws.

Provide suitable application and elucidation of operations rules, directions, arrangements and methods. Guarantees arriving and leaving staff are briefed on authoritative and operations methods and requirements.

Compliance with Labor laws and guaranteeing execution of recently sanctioned laws.

Make proposals on the enhancement of frameworks and inside controls, arranging, rebuilding, and determination of delicate issues considering the winning conditions.

Security compliance:

Ensure the Helen Keller security plans and guests direct are routinely overhauled and validated.

Conducting security observation and giving convenient and exact security updates.

Ensure yearly To begin with Help preparing for staff counting Antagonistic Environment Mindfulness Preparing (Warm) as appropriate.

Management of coordinations, organization, and procurement

Ensure cost-effective supply chain administration and obtainment whereas following to organizational approaches and regulations.

Collaborate with the acquirement group to create and upgrade acquirement plans and guarantee its utilization.

Oversee obtainment forms, from sourcing to conveyance, guaranteeing opportune dissemination of venture supplies and gear and compromise of deliverables.

Maintain proficient travel courses of action, counting visa preparing and universal travel compliance and plan

Coordinate workshops and occasions, guaranteeing security, security, and adherence to guidelines.

Manage and record authoritative correspondence and staff development records.

Provide direction and preparing to staff on obtainment and regulatory arrangements. Communicate overhauls on arrangements, strategies, and controls to guarantee compliance.

Develop and keep up a database of dependable providers and benefit suppliers, emphasizing and guarantee they meet quality and cost-effectiveness requirements.

Manage and supervise conveyance, system, and buy contracts in arrangement with organizational guidelines.

Review and analyze vehicle and asset administration reports to progress efficiency.

Actively take part in nation administration gatherings, contributing to operational decision-making and procedure development.

Ensure acquirement of merchandise and administrations and logitics as asked by groups are done in a convenient way and steady with Helen Keller policies.

Ensure operationalization of Kprocure and acceptance of staff on the same and all acquirement and logistics

Partnership and Seller Management:

Cultivate and keep up organizations with pertinent partners, counting administrative offices (NGO board, HENNET), benefactors, and other NGOs.

Oversee merchant contracts and arrange terms to optimize benefit quality and cost-effectiveness.

Human Assets Management:

Provide key administration and oversight to the operations office, guaranteeing arrangement with organizational objectives and priorities.

Supervise Field Organization Officers, Obtainment, and coordinations officers.

Support the individuals and culture group to create and execute HR arrangements and methods to keep up a positive and comprehensive work environment.

Any other obligations as may be doled out from time to time by the Nation Director.

Qualifications

A bachelor’s or master’s degree and proficient capability in trade organization, bookkeeping, back, coordinations, or other pertinent fields.

A master’s degree with a least of 6 a long time encounter or a bachelor’s degree with a least of 9 a long time encounter in operations (fund, obtainment, coordinations, organization) ideally for an Universal NGO.

Strong money related administration aptitudes, counting budgeting and budgetary analysis.

Knowledge of major donors’ obtainment directions and regulations.

Excellent communication and interpersonal skills.

Demonstrated involvement in administration and supervision of staff.

Computer proficient – information of Microsoft Office suite (Word; PowerPoint; Viewpoint), and solid Exceed expectations aptitudes, counting turn tables.

Good information of nearby laws and methods for operations

Ability to perform obligations that require near consideration to detail.

prioritize workload, expect duty, and take after through to completion.

Maintain adjust when beneath stress.

Work in a decentralized and matrixed organizational structure with a exceedingly collaborative approach.

Operations Officer Application

To apply, if you don’t mind yield your CV and a cover letter enumerating your intrigued and capabilities to [email protected] Show the title of the position on the subject line of the mail. The due date of application is 14th Walk 2025.