Office Assistant
The Office Right hand has the obligation for giving common back administrations to the Kilifi Office to guarantee its smooth functioning.
Office Assistant Responsibilities:
Administrative Bolster :
Provide common authoritative bolster to the Fund and Organization Officers and other group individuals as required.
Assist with overseeing office supplies, stock, and requesting unused materials when necessary.
Assist in checking, photocopying and filling of physical office archives e.g solicitations, receipts etc
Assist in organizing gatherings, arrangements, and planning office occasions or workshops.
Manage the office calendar and guarantee viable planning of gatherings and deadlines.
Finance Help :
Support the Fund and Admin Officer in keeping up monetary records in agreement with HKI’s bookkeeping standards.
Organize and keep up money related records and documentation for simple get to and review purposes.
Support the coordination and observing of office Trivial cash.
Clerical and Archive Administration :
Maintain and overhaul inside records, databases, and spreadsheets, guaranteeing precision and confidentiality.
Assist with checking, replicating, and recording records for simple retrieval.
Inventory and Office Administration :
Maintain an stock of office supplies, guaranteeing that the office is completely supplied with vital materials.
Assist in overseeing office hardware (computers, printers, etc.) and guarantee that they are in great working condition.
Report any issues related to office gear or supplies and arrange repairs or restocking.
Preparation of Staff Tea and Refreshments :
Prepare tea, coffee, and other refreshments for staff as required, guaranteeing that drinks are served in a opportune and wonderful manner.
Ensure that staff tea/coffee stations are clean, well-stocked, and organized all through the day.
Assist in guaranteeing that the office kitchen zone remains clean and supplies are renewed regularly.
General Office Maintenance:
Ensure that the office environment is clean, organized, and conducive to a profitable work environment.
Assist in overseeing office offices (e.g overseeing discuss conditioning, power, water) to keep up a comfortable workspace.
Other Duties:
Perform any other regulatory assignments as alloted by the Fund and Admin Officer.
Maintain secrecy and guarantee compliance with organizational arrangements and procedures.
Qualifications and Skills:
Education :
A least of certification in organization, or trade administration is preferred.
Experience :
At slightest 2-3 a long time of involvement in an office organization is preferred.
Familiarity with monetary forms, record administration, and office coordination is a plus.
Office Assistant Application
To apply, if it’s not too much trouble yield your CV and a cover letter enumerating your intrigued and capabilities to [email protected] Show the title of the position on the subject line of the mail. The due date of application is 14th Walk 2025.
