MANAGEMENT ACCOUNTANT JOB DESCRIPTION

Crawford International School is seeking to hire a Management Accountant who will:

• Coordinate all matters relating to finance, accounting, treasury, taxes, budgeting and forecasting.
• Ensure deadlines are met, reporting done timeously and group Finance reporting requirements are met.
• Maintain compliance with company policies and procedures, processes and statutory requirements.

Duties and Responsibilities:

Cashbook and Treasury

• Ensure daily Cashbook processing/allocation is accurate and complete for all accounts.
• Ensure Bank reconciliations are performed daily.
• Manage Petty Cash/Credit Cards
• Manage Bank administration and relationships with bank.
• Maintain weekly cashflow’s and cash planning/distribution.
• Manage Fixed Deposits and investment maturities and re-investments.

Accounts Payable

• Maintain accurate processing of expenses and supplier invoices.
• Ensure procurement policies are followed and implemented.
• Scrutinize validity of expenses against budgets and forecast
• Prepare supplier reconciliations and payment packs for weekly payments.
• Accurate Withholding Tax allocations
• Ensure TIMS/ETIMS compliance for all supplier invoices.
• Prepare monthly Creditors Age Analysis for status updates and feedback.

General Ledger and Accounting

• Maintain Sage general ledger structure and chart of accounts.
• Prepare all month-end journals and accrual entries with supporting schedules.
• Ensure that the fixed asset register is updated regularly and reconcile with the general ledger and prepare depreciation schedule and journals.
• Work closely with all departments to ensure that accounting transactions are processed timeously and accurately, in accordance with the month end reporting timetable.
• Maintain and reconcile group loans.
• Maintain and file all supporting documents for audit purposes.
• Assist with both internal and external audits and preparation of audit files.

Payroll Preparation

• Assist in payroll preparation by providing relevant employee information and resolving any discrepancies.
• Prepare monthly payroll reconciliations and payroll journals.

Statutory Compliance

• Submit monthly withholding tax to KRA.
• Submit monthly VAT on imported services to KRA.
• Ensure monthly PAYE and VAT returns are filed.
• Obtain monthly Withholding tax on interest certificates from the bank.
• Assist with annual preparation of corporate tax liability.
• Ensure overall compliance of all taxes within statutory deadlines.
• Prepare monthly compliance reports.

Reporting and Management Accounts

• Compile and manage the company’s Annual budget and revised forecast or budgets.
• Prepare monthly expense analysis against budget and provide reasons.
• Prepare monthly management accounts, with actuals vs budget variance analysis and performance commentary.
• Prepare Balance sheet reconciliations with linked supporting documentation.
• Prepare Journal reconciliations with linked supporting documentation.
• Prepare Half year and year end results and reports.
• Cost Saving analysis and other financial analysis.

Minimum requirements and Competencies

• Bachelor’s degree in accounting/finance
• CPA or ACCA
• Detailed knowledge and experience in implementing or working with large ERP software packages.
• Advanced MS Excel knowledge and experience with MS Office
• Generally accepted accounting and bookkeeping principles and procedures and EFRS
• Time Management. Ensuring all targets and objectives are met on set deadlines.
• High attention to detail and meticulous.
• Clear and accurate communication and presentation skills
• Decision making skills and use of discernment.
• Critical thinker and problem solver. Using logic and reasoning to identify the strengths and weaknesses within situations and provide alternative solutions, conclusions or approaches to problems.
• Risk Management

Deadline: 15th February 2025.