Legal and Administrative Assistant at VillageReach

The Legal and Administrative Assistant (Direct Support) provides dedicated administrative and organizational support to Senior Legal Counsel, assisting with day-to-day operations, document organization, and liaison with internal and external stakeholders. While the role is embedded in a legal context, the focus is on high-quality administrative assistance rather than substantive legal work.

Duties and Responsibilities:

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned anytime. 

• Directly provide the Senior Legal Counsel with comprehensive legal and administrative assistance.
• Organize and maintain confidential electronic legal records, facilitating easy access and retrieval.
• Manage file organization and access permissions within our shared folders in SharePoint.
• Support the implementation of the compliance program and risk management framework through administrative actions such as communicating with pro bono support, updating tracking systems, and following up with designated staff.
• Assist in creating legal presentations, materials for meetings, and training resources.
• Coordinate with internal departments and external entities on the Senior Legal Counsel’s behalf.
• Anticipate and address the needs of the Senior Legal Counsel based on a thorough understanding of organizational priorities.
• Execute other administrative and legal support tasks as assigned.

COMPETENCIES:

VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document. 

Achieving Great Results: 

Risk Taking and Innovation 

• Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness. 

Business Judgement 

• Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.  

Building Strong Teams 

• Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission. 

Setting Direction: 

Compelling Communication 

• Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.   

Resilient Self Leadership 

• Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability. 

Stewardship and Personal Alignment 

• Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability. 

Bringing Others with You: 

Influencing Leadership 

• Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure. 

Radical Partnership 

• Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness. 

Cultivates a Growth Mindset 

• Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities. 

Cultural Intelligence and Inclusion 

• Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Education & Experience:

• Diploma in Legal Studies, Secretarial Studies, Business Administration, or equivalent.
• Excellent command of written and spoken English is essential.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines effectively for one individual.  
• Impeccable attention to detail and accuracy.
• Proven ability to maintain strict confidentiality and exercise discretion.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.  
• Ability to work independently and proactively, anticipating the needs of the supported individual.  
• Strong problem-solving skills and a proactive approach to tasks.

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