• AAS seeks a Human Resources & Operations Assistant will join the HR & Operations department, the team responsible for people management at the AAS. He/she will assist with employee integration, health, safety and welfare, handling staffing issues up to separation and other operational issues within the AAS.

Duties and responsibilities when working as Human Resources 

• Provide counselling on policies and procedures
• Support the development and implementation of HR initiatives and systems
• Being actively involved in the recruitment by preparing job descriptions in liaison with departmental heads, posting job adverts and ensuring the hiring process is transparent and within policy guidelines
• Provide clerical and administrative (operational) support to AAS employees
• Compiling and updating employee records (hard and soft copies).
• He/she will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Manage employee pension and benefits administration
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Conduct internal and coordinate external trainings with facilitators
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.
• Uploading the (HRIS) data for accuracy and updating it from personnel files for completeness and accuracy ensuring employee database is updated.
• Collate required competency, experience, and individual staff qualifications from the personnel files.
• Reorganizing the staff files as directed and retagging in a retrievable manner.
• Assist in scanning of the personnel documents that will be used in the document management system (DMS) currently being implemented by ICT.
• Updating the staff files with all the DocuSign Documents and Other Documents.
• Updating the AAS staff Master List to ensure completeness and accuracy.
• Updating the AAS Master Leave Register ensuring accuracy.
• Update the AAS staff asset inventory.
• Any other duties that may be assigned to you.

Qualifications and competencies

• Bachelor’s degree in commerce, Business Management/Administration with a bias in Human Resources or related (essential);
• Exposure to Employment law and employment equity regulations.
• Must be a registered member of Institute of Human Resources Management (IHRM)/any other accredited HR Professional Institute
• Certified Human Resource Professional (CHRP) a prerequisite
• At least 3-4 years’ relevant experience in busy HR environment

Languages

• Excellent in English (Oral and written)
• Knowledge of other African Union languages (e.g., Arabic, French, and Portuguese) will be an advantage.

Additional Information

• This is a fixed term engagement. The successful candidate will be engaged full time (40 hours/ week) for a period of 3 years working at the AAS offices in Nairobi, Kenya.
• All applicants must submit a duly filled job application form from the AAS website. Interested candidates are encouraged to submit their application and include: one-page cover letter, curriculum vitae/ resume.