Job Specifications for Human Resource and Administration Manager
A degree in Human Resource and Administration Manager from a credible Kenyan University.
At least five (5) years relevant working experience after graduation in the Human Resources field in a busy institution at a supervisory level.
Full member of the Institute of Human Resources Management (IHRM) with practising license and in good standing.
Proficient in Ms. Word and excel spreadsheets
A Fluent communicator(written and spoken) in both English and Swahili
Master’s Degree in Management, Administration, Human Resources or related discipline will be an added advantage.
Duties, Roles and Responsibilities for Administration Manager
Provide mechanism for design of organizational and departmental work plans, Performance
Contracting implementation (Incl; cascading organizational objectives to departmental work plans, alignment of departmental work plans to organizational Strategic Plans, supervisors delegation to subordinates, define tasks and activities from organizational objectives and departmental work plans, coordination of tasks and activities among team members, among others) measuring performance, evaluating and assessing each departments including subordinates and supervisors.
Development, Communication, Implementation Monitoring and evaluation of Organizations & Departmental Policies, Standard Operating Procedures, and Internal Control Systems within the Organization with the objectives of motivating employees and reinforcing non-compliance in the HR Department.
Development, Communication, Implementation (Co-ordination, Collaboration, delegate, supervise, effectively & accurate collect feedback from subordinates to management, promote teamwork, among others) of HR departmental PC’s, work plans and inter-departmental annual work plans, performance contract reviews, continuous improvement Plans within the department and overall organization, assessment of effectiveness of proposed initiatives in the department and overall organization, and periodically report accurately on departmental, inter-departmental and organizational challenges on achievements or challenges on meeting set objectives.
Handling of Organization’s Administration documents, verification, correspondence, versioning and filling as per Information Confidentiality Policy of the Organization.
Coordination of Inter-departmental roles needs assessment, interdepartmental conflicts, coordination and develop plan of activities to harmonize inter-departmental competition conflicts and dispute resolution mechanisms
Ensure Organizations compliance with Industry based Labor practices, Employment Act and labor related laws such as WIBA, OSHA, Workers Compensation, among others.
Develop , trace and document in consultation with departmental heads the need analysis of the employees to perform their roles and responsibilities including tools, training needs, skills, etc
Develop, trace and document programs for handling labour unions, CBA agreements, negotiations, grievance handling and disputes resolutions in the organization.
Develop and document proper mechanism of appropriate employee disciplinary process handling while promoting equity in the organizations that entails; disciplinary incidents identification, tracking& recording, investigation, grievances handling, dispute resolution, reinforcing affected employees and employee rectification process
Develop and document proper mechanism of appropriate employee reward process handling while promoting equity in the organizations that entails; reward incidents and activities identification, tracking & recording, effectiveness of the activities in response to rewards, staff reward mechanism, reinforcing affected employees and employee rectification process.
Preparation, collation and consolidation of common use budget requests from staff and formulation of overall departmental budget.
Staff Payroll Administration Manager
Management of external Security services contracted to secure company premises
Handling of staff Welfare matters
Preparation of departmental reports as and when needed.
Team Leader in the Performance management and appraisal of the organizational workforce, job evaluation, training need assessment, staffing need analysis
Knowledge of employee career development, monitoring, collaboration and coaching tools such as SCRUM Master
