Reports to: Director

Location: Nyahururu

Contract Period: Minimum 2 years

Salary: KES 40,000

Our client is a leading supplier of reusable sanitary pads in East Africa and beyond, specializing in providing menstrual hygiene solutions to NGOs and multilateral organizations such as UNICEF and UNFPA across Sub-Saharan Africa. As we continue to expand, we are seeking a skilled Finance Assistant to support our financial and administrative operations.

Role Purpose: The Finance Assistant will assist in managing the company’s financial records, supporting day-to-day accounting operations, and ensuring compliance with financial policies. This role includes preparing financial reports, assisting with audits, maintaining financial documentation, and coordinating logistics for smooth office and staff operations.

Primary Responsibilities:

Financial Management:

• Ensure accurate and timely recording of all financial transactions, maintaining proper documentation and filing.
• Assist in preparing monthly, quarterly, and annual financial reports, ensuring compliance with company policies and donor regulations.
• Support the monitoring of budgets and assist in the preparation of organizational budgets and future forecasts.
• Assist in the preparation of donor grant financial reports and ensure accurate processing of project transactions.
• Maintain proper records of receipts, payments, and transactions in the company’s accounting system.
• Perform monthly bank reconciliations and assist in preparing internal financial reports for review.
• Ensure timely and accurate processing of taxes, statutory deductions, and compliance with relevant financial regulations.

Administration & Logistics:

• Support the administration team in organizing and coordinating travel, logistics, and accommodation for staff and consultants.
• Assist in planning and executing external events and meetings, ensuring logistics are well-organized and budgeted.
• Ensure the smooth operation of office systems, including maintaining office supplies and equipment.
• Help manage office security and ensure confidentiality in all financial and administrative matters.

Other Duties:

• Assist in coordinating audits and providing support during statutory audits and donor financial inquiries.
• Support financial compliance checks and ensure adherence to organizational policies.
• Prepare internal reports on financial activities and assist with administrative tasks as required.

Qualifications and Experience:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• At least 2 years of experience in financial or administrative support roles, preferably in an NGO or social enterprise setting.
• Knowledge of basic accounting principles and practices.
• Proficiency in accounting software (QuickBooks) and advanced Excel skills.
• Basic understanding of donor compliance, tax regulations, and financial reporting.
• Experience in logistics or customer service is a plus.

Skills and Competencies:

• Strong financial management and organizational skills.
• High attention to detail and accuracy in financial data entry and reporting.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal.
• High level of integrity, professionalism, and confidentiality.
• Customer service-oriented with a proactive attitude.
• Ability to work both independently and as part of a team.

Application Process:
Interested candidates are encouraged to apply by submitting an updated CV with references.
For any application difficulties or queries, please contact us at +254 784 155 512.

Closing Deadline: Monday 9th December 2024