Salix Data
Executive Assistant
- Job Type Full Time
- Experience1 – 2 years
- Location Nairobi
- Job Field Administration / Secretarial
We are seeking a highly competent and exceptionally organized, tech-savvy, and proactive Executive Assistant to join our organization in Nairobi, Kenya. The successful candidate will be responsible for providing comprehensive administrative support to C-level executives, ensuring optimal operational efficiency and effective time management.
Job Description
- Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization
- Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries
- Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail
- Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements
- Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism
- Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications
- Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously
- Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents
- Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals
Qualifications
- Bachelor’s degree in Business Administration or related field preferred, with 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives
- Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments
- Discretion and ability to handle confidential information with integrity
- Experience with travel arrangements and calendar management
- Familiarity with Nairobi’s business environment and local customs is a plus
About Salix Data
Founded in 1999 as an imaging and content company, SALIX has expanded its operations to include full-service litigation support, business process outsourcing, and workflow automation.
SALIX has a global footprint, with headquarters and sales offices in Cincinnati, Ohio, and service facilities in Kenya and India. We have worked with over 2,500 of the fastest growing and most successful businesses in our region, including all local Fortune 500 companies, and many regional leaders, such as Cincinnati Children’s Hospital and The Columbus Dispatch.
At SALIX, we are committed to exceeding your expectations with world-class service and the highest level of integrity. Our veteran in-house team of industry leading experts can offer recommendations and will utilize the most advanced technology available to meet your needs.
To apply for this job please visit jobs.smartrecruiters.com.