Executive Assistant at Amotech Africa- Nairobi

Amotech Africa is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Executive Officer (CEO). The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the capacity to manage multiplepriorities in a fast- paced environment. This role requires discretion, professionalism, and a high degree of confidentiality.

Executive Assistant Qualifications & Experience:

• Bachelor’s degree in Business Administration, Communications, or a related field. Engineering or legal is an added advantage.
• 3+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and anticipate executive needs.
• High level of professionalism and confidentiality.
• Experience in a fast-paced corporate environment is a plus.

Key Responsibilities:

• Administrative Support: Manage and coordinate executive schedules, including appointments, meetings, and travel arrangements.
• Communication: Act as a liaison betweenexecutives and internal/external stakeholders, handling correspondence, phone calls, and inquiries efficiently.
• Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and supportwith senior management staff;
• Meeting Management: Prepare agendas, take minutes, and follow up on action items for key meetings.
• Project Coordination: Support strategic initiatives by tracking progress, conducting research, and compiling reports.
• Document Preparation: Draft, edit, and proofread presentations, reports, and correspondence.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and integrity.
• Office Operations: Assist with office management tasks, including supplies, facilities coordination, and vendor management.
• ISO. 9001:2015 : Support departmental heads with the implementation, documentation, and monitoring of ISO 9001 quality management processes and procedures. Ensure the COO and CEO are updated on relevant regulatory requirements
• Board Support and Liaison In conjunction with the COO Collaborate with key stakeholders while planning,agenda setting, coordinating and preparing for the Advisory Board’s meetings

Career Advice for Executive Assistants

As an Executive Assistant (EA), you serve as the strategic right hand to top executives—managing schedules, coordinating high-level meetings, handling confidential information, and often making executive-level decisions. In today’s dynamic work environment, EAs are evolving from task managers to business enablers. To stay competitive and grow, consider the following tips:

1. Master Digital and Productivity Tools
Modern EAs must be proficient with Microsoft Office Suite, Google Workspace, and virtual communication platforms like Zoom or MS Teams. Learn tools like Slack, Notion, Trello, or Monday.com to manage workflows and projects more efficiently.

2. Strengthen Business Acumen
Understand your executive’s goals, the company’s operations, and industry trends. This enables you to anticipate needs, align priorities, and make informed decisions. Basic knowledge of finance, strategy, or HR can significantly increase your value.

3. Prioritize Discretion and Communication
As you often handle sensitive information, trust and confidentiality are crucial. Enhance your written and verbal communication skills to represent your executive professionally in all interactions.

4. Anticipate and Adapt
Great EAs are proactive. You should be able to foresee challenges, think ahead, and manage crises calmly. Cultivate emotional intelligence and adaptability—essential for supporting fast-paced, high-pressure environments.

5. Invest in Professional Development
Consider certifications such as Certified Administrative Professional (CAP) or courses in executive support, time management, or project coordination. Networking through EA associations can open up mentoring and career opportunities.

Salary Approximation: In Kenya, Executive Assistants typically earn between KES 80,000 and 200,000 per month, depending on experience, employer, and industry.

Would you like help finding relevant certification programs or networking groups?