Event Assistant Description

We are seeking a dynamic and organized Event Assistant to plan, coordinate, and execute a variety of events from conception through to completion. The ideal candidate will manage all aspects of events, ensuring they are delivered on time, within budget, and meet high-quality standards. You will be the go-to person for everything involving event organization, including vendor management, logistics, and on-site coordination.

Key Responsibilities:

• Plan, organize, and execute events such as conferences, product launches, corporate meetings, Expos, Sporting events and more.
• Liaise with clients to identify their needs and ensure customer satisfaction.
• Setting, communicating and maintaining timelines and priorities on every project
• Being responsible for all project budgets from start to finish.
• Manage event budgets, negotiate contracts, and ensure cost-effectiveness.
• Coordinate with vendors, suppliers, venues, and stakeholders.
• Oversee event logistics, including transportation, accommodation, and catering.
• Develop detailed event plans, timelines, and task lists.
• Supervise event set-up, execution, and breakdown.
• Manage on-site event staff and troubleshoot any issues during the event.
• Travelling to do onsite inspections and project managing events
• Monitor event performance and prepare post-event reports with insights and recommendations.
• Ensure compliance with insurance, legal, health, and safety obligations.
• Develop marketing strategies to promote events
• Ensuring excellent customer service and quality delivery

Qualifications:

• Education: Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field (or equivalent experience).
• Experience: Minimum of 2 years of experience in event planning or management.

Skills:

• Strong organizational and project management skills.
• Excellent communication and negotiation abilities.
• Ability to multitask and work under pressure.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving skills.
• Budget management and financial reporting skills.
• Attention to detail and a customer-oriented mindset.
• Experience with virtual/hybrid event platforms.

Working Conditions:

• Ability to work flexible hours, including evenings, weekends, and holidays as required.
• Willingness to travel to different event locations as needed.
• Ability to lift and carry event materials