Company Secretary at Adili Group

We are looking for a diligent, hardworking and high-performing individual. This role entails managing a significant portfolio of clients and providing end-to-end support to the clients on all company secretarial and corporate governance matters.

The ideal candidate is expected to be ambitious, mature and hardworking. This position requires a high level of attention to detail, a positive attitude, awareness of best practices on company secretarial and systems, flexibility, enthusiasm, dependability, discretion, and trustworthiness.

The role holder will contribute to the overall efficiency of the firm and help to shape our culture, allowing us to attract the best talent and client relationships for years to come. The Responsibilities in more detail will be as below:

Job Responsibilities

• Providing Board and Board Committee meeting support services, including convening, attending the meetings and preparation of draft sets of minutes.
• Providing support in the preparation for and attendance at Annual General Meetings.
• Monitoring the compliance calendar, prompt clients and attend to the annual statutory corporate compliance for the companies in the portfolio, as required under the Companies Act.
• Making applications for work and residence permits on behalf of clients.
• Assisting in the incorporation and administration of Kenyan companies and foreign entities.
• Attending to changes in the registered office of companies, Board composition, beneficial ownership Articles of Association, company names, shareholding structure, making the relevant filings on the BRS platform and good record management to include updating the statutory registers and issuing share certificates as required.
• Assisting in Board induction, Board trainings and Board Evaluations.
• Undertaking governance audits.
• Training and mentorship of junior staff.
• Supervising work done by junior staff.
• Accountability for time through time recording.
• Assisting clients in ensuring that critical business information is dispatched to all directors to enable them to adequately execute their fiduciary duties.

Qualifications, Experience and Personal Qualities

This role will require a high-calibre and experienced professional with high levels of ambition and commitment.

• Graduate from a recognised university preferably with a Bachelor of Laws (LLB) or any other business-related discipline. Should also have the relevant professional qualifications.
• Minimum of six years’ in-depth company secretarial experience in a busy firm/company.
• Computer literacy with proficiency in Ms Word, Outlook, Ms PowerPoint and Ms Excel.
• Commercial awareness and a deep knowledge of the best corporate secretarial and corporate governance practices.
• Excellent understanding of corporate filing requirements and be adept at navigating the Business Procedures.
• Good communication and collaboration skills.
• Flexibility and ability to operate in a diverse environment, meticulousness, enthusiasm, dependability.
• Ability to adhere to the expectation of complete confidentiality on all business matters.
• The ability to build and maintain highly effective working relationships with a range of people, internally and externally.