Ref No. CPSB/TTC/05/2025

Duties and Responsibilities

• Taking oral dictation and processing.
• Operating office equipment.
• Ensuring security of the equipment, documents, and records.
• Attending to visitors/clients.
• Handling telephone calls and appointments.
• Keeping date filing system in the office.
• Supervision of office cleanliness.
• Undertaking any other administrative service duties assigned.
• Managing office protocol and etiquette, supervising office cleanliness, managing petty cash, ensuring secretary integrity and confidentiality.

Requirements for Appointment

• Service in the grade of Senior Assistant Office Administrator for a minimum period of three (3) years.
• Diploma in Secretarial Studies from the Kenya National Examination Council.

OR

• Business Education Single and Group Certificate (BES & GC) Stages I, II, and III from the Kenya National Examination Council in the following subjects:
  • Shorthand III (minimum 110 w.p.m).
  • Typewriting III (50 w.p.m) Compulated Document Processing III.
  • Business English III/Communications II.
  • Office Practice II.
  • Commerce II.
  • Office Management III/Office Administration and Management III.
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other government training institution.
• Certificate in Computer Applications from a recognized institution.
• Show merit and ability as reflected in work performance and results.