Machakos County Public Service Board
Job Field Administration , Secretarial
Administration Officer Key Duties and Responsibilities:
- Palming of office accommodation and layout,
- Facilitating transport and travelling services,
- Maintaining and updating furniture and office equipment inventory,
- Ensuring payment of utility bills;
- Facilitating movement of assets,
- Facilitating general maintenance of buildings and furniture, and
- Facilitating logistics for meetings, conferences and other special events
- Collecting and collating data on developmental activities, and
- Providing in put in organizing public participation awareness at the local level.
Qualifications:
For appointment to this grade, an officer must have
- Diploma in any of the following disciplines: – Public Administration; Business Administration/Management, Community Development or any other Social Science from a recognized institution
- Certificate in computer application skills from a recognized institution;
- Certify chapter six (6) of the constitution
Method of Application
Applications must be received on or before 28th May 2025 by 5:00 P.M. Any applications tendered later than the above date and time will not be able to upload.
County Government of Machakos is an equal opportunity employer: Women, Persons with disabilities and other disadvantaged groups are encouraged to apply.
THE SECRETARY/CHIEF EXECUTIVE OFFICER
MACHAKOS COUNTY PUBLIC SERVICE BOARD,
PO BOX 603-90100 MACHAKOS
Career Advice for Administration Officers
As an Administration Officer, you’re the backbone of organizational operations—managing office systems, supporting teams, and ensuring smooth day-to-day functions. With digitization and hybrid work models reshaping administrative roles, professionals in this field must adapt and upskill continuously.
Here are practical tips to thrive and grow in this career:
1. Embrace Digital Tools and Office Software
Modern admin roles demand proficiency in software like Microsoft Office Suite, Google Workspace, Zoom, and project management tools like Trello or Asana. Familiarity with HRIS, CRM, or ERP systems gives you a competitive edge in larger organizations.
2. Strengthen Organizational and Time Management Skills
Admin Officers often juggle multiple tasks—from scheduling and procurement to report filing. Use time-blocking, calendar tools, and task prioritization frameworks like Eisenhower Matrix to stay on top of responsibilities.
3. Improve Communication and Interpersonal Skills
You’ll interact with staff, suppliers, and sometimes clients. Clear communication, both written and verbal, is key. Practice active listening, email etiquette, and assertive communication to handle sensitive issues or resolve office conflicts effectively.
4. Pursue Continuous Learning and Certifications
Enroll in short courses in business administration, office management, or even customer service. Certificates from recognized institutions enhance your profile and prepare you for supervisory roles.
5. Be Proactive and Detail-Oriented
Successful Admin Officers anticipate office needs, prevent disruptions, and keep records in perfect order. Pay close attention to detail and take initiative—these traits make you invaluable to any team.
Salary Approximation: In Kenya, Administration Officers earn between KES 50,000 – 120,000 per month, depending on experience and sector.
To apply for this job please visit jobs.machakos.go.ke.