Machakos County Public Service Board
Job Field Administration / Secretarial
Administration Officer Key Duties and Responsibilities:
- Planning of office accommodation and layout;
- Facilitating transport and travelling services;
- Maintaining and updating furniture and office equipment inventory,
- Ensuring payment of bills,
- Facilitating movement of assets;
- Carrying out general maintenance of buildings and furniture; and
- Facilitating logistics for meetings, conferences and other special events
- Collecting and collating data on developmental activities;
- providing input in the monitoring and evaluating of community projects;
- Providing input in organizing public participation awareness at the local
- disseminating information to the Public;
Qualifications:
For appointment to this grade, an officer must have
- Bachelor’s degree in any of the following disciplines: – Public Administration; Business Administration/Management, Community Development or any other Social Science from a recognized institution
OR
- Diploma in any of the following disciplines: – Public Administration; Business Administration/Management, Community Development or any other Social Science from a recognized institution
- Served as an Administration Officer III Three (3) years’ experience
- Certificate in computer application skills from a recognized institution;
- Certify chapter six (6) of the constitution
Method of Application
Applications must be received on or before 28th May 2025 by 5:00 P.M. Any applications tendered later than the above date and time will not be able to upload.
County Government of Machakos is an equal opportunity employer: Women, Persons with disabilities and other disadvantaged groups are encouraged to apply.
THE SECRETARY/CHIEF EXECUTIVE OFFICER
MACHAKOS COUNTY PUBLIC SERVICE BOARD,
PO BOX 603-90100 MACHAKOS
Career Advice for Administration Officers
As an Administration Officer, you’re the backbone of organizational operations—responsible for managing office procedures, supporting teams, and ensuring everything runs smoothly. In a fast-changing work environment where efficiency and adaptability are key, standing out requires more than routine tasks. Here’s how you can elevate your career in this field:
1. Embrace Technology and Automation
Familiarize yourself with digital tools like Microsoft 365, Google Workspace, HRMS systems, and project management platforms (e.g., Asana, Trello). Automating repetitive tasks not only boosts productivity but also frees up time for more strategic responsibilities.
2. Develop Organizational and Multitasking Skills
Admin roles demand juggling multiple duties—calendar management, correspondence, event planning, procurement, etc. Sharpening your organizational skills ensures tasks are completed on time and accurately, reducing bottlenecks.
3. Strengthen Communication and Interpersonal Skills
Whether you’re writing emails, answering phone calls, or coordinating meetings, clear communication is critical. Work on both verbal and written communication, and develop good interpersonal skills to support diverse teams and leadership.
4. Understand Compliance and Policy Frameworks
Administration Officers often support HR, procurement, or finance departments. Having a strong understanding of organizational policies, data protection laws, and basic finance or procurement principles adds immense value.
5. Continue Learning and Seek Certifications
Enroll in short courses on office management, records keeping, or business administration. Professional certifications such as a Diploma in Business Administration or Certified Administrative Professional (CAP) can boost your credentials.
Salary Approximation: In Kenya, Administration Officers typically earn between KES 50,000 to 120,000 per month, depending on experience, qualifications, and employer size.
To apply for this job please visit jobs.machakos.go.ke.