Admin Officer at Procept Africa- Nairobi

Admin Officer Job Description

• Performing market research.
• Gathering and processing research data.
• Registering the company as a vendor with other organizations.
• Performing basic administrative duties including printing, sending emails, and ordering office supplies.
• Handling and managing office correspondence.
• Assisting and coordinating with the sales team (where applicable).
• Assisting with inventory control.
• Organizing staff meetings and updating calendars.
• Processing company receipts, invoices, and bills.
• Assisting and supporting management.
• Accurately maintain financial records and generate reports in accordance with accounting principles for effective bookkeeping.
• Ensuring tax law compliance, prepare and file returns, and handle tax-related inquiries.

Qualifications

• Secondary/High School Diploma
• Minimum of 1 year proven working experience as an Admin Officer role.
• Excellent organizational skills.
• Knowledge of computer operating systems and MS Office software.
• Ability to work as part of a team.
• Good written and verbal communication skills.
• Familiarity with market research techniques.

Career Advice for Admin Officer(s)

Administrative Officers (Admin Officers) are the operational backbone of any organization, ensuring seamless day-to-day support in areas like office coordination, procurement, records management, and internal communication. As companies continue embracing digitization and efficiency, the demand for well-rounded Admin Officers is growing.

1. Embrace Digital Tools & Automation
Fluency in Microsoft Office (especially Excel, Word, and Outlook), Google Workspace, and office management systems like ERP or CRM software is essential. Learn to automate repetitive tasks—e.g., using formulas in Excel or calendar tools—to save time and boost productivity.

2. Strengthen Organizational & Record-Keeping Skills
Precision and order are key in this role. Develop and maintain filing systems (both physical and digital) that are easy to navigate and compliant with company or government policies. Familiarize yourself with document control systems and standard operating procedures.

3. Improve Communication & Interpersonal Skills
You’ll be interacting with internal teams, vendors, and sometimes clients. Practice clear, professional communication—both written and verbal—and cultivate emotional intelligence to handle diverse personalities diplomatically.

4. Take Initiative & Problem-Solve
Employers value Admin Officers who can spot inefficiencies, propose solutions, and take ownership of operational tasks. Sharpen your decision-making skills and show leadership in resolving office issues proactively.

5. Pursue Continuous Learning
Enroll in short courses in office administration, procurement, HR basics, or even customer service. A diploma or certification from recognized institutions adds value.

Salary Approximation: In Kenya, Admin Officers typically earn KES 50,000–120,000 per month, depending on experience and organization size.

Would you like help identifying top free online courses to improve your admin skills?