Job Description

Within our entity Lesaffre Kenya and reporting to the Finance and Adminsitrative Manager, you will be responsible for office management, communication, correspondence, project and event support. 

Key responsibilities

• Providing support in invoicing and reconciliation of customer orders to delivery notes
• Providing support in monthly sales reporting
• Participation in stock takes
• Coordinating the purchase of office supplies and tracking usage
• Organizing and maintaining physical and electronic filing systems
• Assisting with the planning and coordination of various events
• Providing support in travel bookings
• Responding to all customer inquiries in a polite and timely manner
• Welcoming visitors in a warm and friendly manner, and answering any questions visitors have
• Maintaining reception area and all common areas in a clean and tidy manner at all times
• Keeping detailed and accurate records of visitor requests and of calls received
• Receiving deliveries, distributing incoming mail

Qualifications

Certificate in administration

Skills:

• Very good analytical skills with ability to manage priorities.
• You are dynamic and active, with the willingness to take on workloads and the ability to meet professional challenges.
• Ease in internal and external communication
• Team player, solution oriented, multi-tasking and flexible
• Proficient user of MS Office, expertise on MS Excel is a must
• Advanced planning, organization, and coordination skills.
• Experience in using sage accounting system