Job Summary of Accounts Assistant

• We are seeking a proactive Accounts Assistant to join our vibrant finance team. This role is central to ensuring our financial operations run smoothly and efficiently. The successful candidate will support daily accounting functions, maintain accurate financial records, and ensure compliance with statutory and internal policies. This position offers a great opportunity for someone looking to build a career in accounting with ample scope for professional development.

 Key Responsibilities       

• Accurately record all financial transactions in our accounting system, ensuring correct classification and timely posting.
• Maintain and update ledgers, ensuring all entries are supported by valid documentation.
• Process incoming and outgoing invoices, manage invoice discrepancies, and follow up on outstanding invoices to ensure prompt payments.
• Regularly reconcile bank statements, supplier accounts, and credit card statements to identify and resolve discrepancies.
• Assist in the preparation of monthly, quarterly, and annual financial reports, ensuring data accuracy for decision-making.
• Help in analyzing variances between actual and budgeted figures, providing insights and recommendations for financial improvement.
• Support payroll processing by collecting, verifying, and organizing timesheets and other necessary data.
• Assist in ensuring compliance with statutory obligations (e.g., PAYE, VAT, SHIF, and NSSF) by preparing and submitting necessary documents to relevant authorities.
• Collaborate with internal and external auditors by providing timely access to records and clarifying financial transactions.
• Oversee the management of petty cash funds, ensuring accurate records are maintained and reconciled regularly.
• Assist in monitoring cash flow, providing reports and insights to the Finance Manager to support business operations.
• Contribute to the annual budgeting process by gathering and analyzing historical data and current financial trends.
• Help in forecasting financial needs and working with department heads to monitor adherence to budgetary guidelines.
• ERP/Accounting Software: Utilize and update our accounting software (e.g., QuickBooks, Sage, or other ERP systems) to ensure efficient transaction processing and reporting.
• Identify areas for improvement in existing accounting processes and recommend enhancements to improve efficiency and accuracy.
• Assist in updating and maintaining detailed financial procedures and policies, ensuring clear internal controls.
• Work closely with other departments to support their financial needs, offering clarity on budgetary issues, cost controls, and financial planning.
• Participate in training sessions and workshops to continually enhance your accounting skills and stay updated with industry best practices.

Qualifications & Experience

• A Bachelor’s degree in Accounting, Finance, or a related field.
• Professional certifications (e.g., CPA Part I/II, ACCA) will be regarded as an asset.
• A minimum of 1-3 years of experience in an accounting or bookkeeping role.
• Prior experience in the building materials, construction, or retail sectors is preferred but not mandatory.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
• Advanced skills in Microsoft Excel (pivot tables, advanced formulas, and data analysis).
• Familiarity with financial reporting, ledger management, and reconciling accounts.
• Exceptional attention to detail and high levels of accuracy in data entry and financial record-keeping.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities with the capacity to meet deadlines.
• Effective communication skills and the ability to work well both independently and as part of a team.
• Integrity and a commitment to confidentiality in handling financial data.