Duties and Responsibilities

Assistant Office Administrator III.  This is an entry and training grade for this cadre. Duties and responsibilities at this level will entail: taking oral dictation; word and data processing; managing e-office; ensuring security of office records, documents and equipment; maintaining an up-todate filing system in the office; operating office equipment; managing office protocol; managing office petty cash; handling telephone calls and appointments; supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

 Requirements for Appointment
For appointment to this grade a candidate must have: –

• Kenya Certificate of Secondary Education, mean grade C-(minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);
• Business Education Single and Group Certificates (BES&GC) from the Kenya National Examinations Council in the following subjects: –
  • Typewriting III (50 w.p.m)/Computerized Document Processing III;
  • Shorthand II (80 w.p.m);
  • Business English II/Communications I;
  • Office Practice II;
  • Secretarial Duties II
  • Commerce II;
  • Office Management III/Office Administration and Management III; and,
• Certificate in computer application skills