Credit Control Assistant at Burhani Engineers Ltd

Credit Control Assistant | Job Purpose

To ensure timely collection of receivables and management of client credit accounts in alignment with project cash flow needs and contractual payment terms. The Credit Control Assistant plays a critical role in supporting the financial health of the business by reducing aged debt, maintaining accurate debtor ledgers, and fostering strong client relationships. This role requires understanding of the project-based billing cycles and commercial terms typical in construction and engineering contracts (e.g., milestone billing, retention clauses, certified payments).

Credit Control Assistant | Key Responsibilities

Accounts Receivable & Debt Collection

• Monitor and maintain the Accounts Receivable (AR) ledger, ensuring all payments are recorded accurately and timely.
• Review aging reports daily/weekly and follow up on overdue accounts through structured communication (calls, emails, dunning letters).
• Engage with clients’ finance or commercial departments to resolve issues delaying payment, such as disputes over deliverables, retentions, or valuation certificates.

Credit Control Assistant | Client Account Management.

• Maintain up-to-date records of client correspondence, payment commitments, and dispute resolutions.
• Reconcile customer accounts regularly and flag discrepancies or irregularities for investigation.
• Work closely with Project Managers, Quantity Surveyors, and Commercial teams to align collections with project progress and certifications.
• Drafting and issuing payment applications, tax invoices, and statements in coordination with the billing team.

Credit Control Assistant | Credit Risk & Compliance

• Conduct credit checks for new clients and preparing documentation for setting credit limits.
• Monitor adherence to credit limits and payment terms as defined by contracts or approved client profiles.
• Work closely with the Head of Finance to identify high-risk accounts and propose appropriate risk mitigation measures (e.g., payment guarantees, revised terms).
• Ensure compliance with internal credit policies, contractual payment provisions (e.g., FIDIC/NEC), and applicable financial regulations.

Reporting & Documentation

• Generate weekly and monthly reports including debtor aging, collection forecasts, and disputed amounts summaries.
• Prepare audit schedules and provide supporting documentation during internal and external audits.
• Maintain proper digital and physical documentation of all credit control activities, including remittance advices, payment plans, and approved credit limits.

Administrative Support

• Carry out data entry, invoice filing, and archiving of relevant financial and contract-related documents.
• Liaise with legal or contracts administration teams to escalate long-outstanding debts or initiate legal recovery processes, when necessary.
• Liaise with other finance team members during peak periods such as month-end close or budgeting cycles to provide the required supporting information and/or documentation.

Credit Control Assistant | Qualifications

Education:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• CPA Part II or higher is a distinct advantage.

Experience:

• Minimum 3 years of experience in a similar credit control or accounts receivable role.
• Experience within the construction, engineering, infrastructure, or real estate development industries is highly desirable.
• Familiarity with standard forms of contracts (e.g., FIDIC, NEC) and their payment terms/conditions.

Credit Control Assistant | Key Skills & Competencies:

• Technical Proficiency: Good command of accounting systems (e.g., Sage 300, ERP platforms like SAP or Oracle), and Excel (pivot tables, VLOOKUPs, aging analysis).
• Analytical Thinking: Ability to interpret financial data and anticipate cash flow issues.
• Communication: Strong written and verbal communication skills to interact effectively with clients and internal teams.
• Attention to Detail: Precision in maintaining account records and identifying payment anomalies.
• Time Management: Ability to prioritize tasks and manage time efficiently under pressure.
• Team Collaboration: Works well within finance and project teams, aligning efforts to meet project billing and collection milestones.
• Problem-Solving: Proactive approach in resolving payment disputes and maintaining positive client relationships.

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