Administrative Assistant Job Description
Nova Pioneer Education Group is a Pan-African independent school network offering preschool through secondary education for students from ages 3 through 19. We prepare the next generation of leaders and innovators through world-class teaching methods with an emphasis on 21st century skills.
- Company: Nova Pioneer
- Location: Kenya
- State: Tatu
- Job type: Full-Time
- Job category: Education/Teaching Jobs in Kenya - Nova Pioneer Jobs in Kenya.
ABOUT THE ROLE
The role you play with your Line Manager will include the responsibilities below;
- Live the Nova Culture
- Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
- Make and receive phone calls on the school’s telephone lines
- Facilitate the Public Relations function of the front office including communication (school emails and classdojo).
- Prepare the school newsletter as guided.
- Prepare documents for internal display on pin-boards or notice boards
- Respond to routine correspondences and send out scheduled communications
- Manage the stores of learning/teaching materials.
- Any other duties as assigned by your manager.
The role you play with the School Principal will include the responsibilities below;
- Schedule meetings for The Principal in line with the diary as requested.
- Prepare documents ahead of internal meetings as directed by the Principal (photocopying, binding, filing etc.)
- Attend Parent Teacher Association meetings and take minutes on behalf of the School Principal.
- Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal by regularly updating Edadmin.
- Any other duties as assigned by the School Leader from time to time.
Skills and Qualifications required:
- You have a Bachelor’s degree/ Diploma in Office Administration and possess HR knowledge and skills, Operations management is desired but not required.
- You have 2-3 years in Front Office Management, preferably of an established startup, large company or a school
- You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
- You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
- You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
- You demonstrate capacity to analyze complex situations and solve problems
- You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team.