Total Energies Marketing Kenya Plc is part of the global TotalEnergies Company, the fourth largest publicly traded integrated international Oil and Gas Company in the world with presence in over 130 countries. In Kenya it has a marketing and distribution network covering the entire country.

Hiring Organization: Total Energies
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Energy
Job Type: Full Time
Salary: KES
Date Posted: 07/24/2024

Background and environment

  • Diary Management: Coordinating the department manager’s diary and office functions.
  • Travel – Accommodation: Co-ordinating travel – accommodation for the departmental staff, as well as delegates on mission to the affiliate.
  • Leave – Organogram Management: Preparing and following up the Departmental Leave Plans and update ensuring of the departmental organograms.
  • Depots Coordination: Coordinating depot requirements/housekeeping at depots, physical movement and storage of unused furniture/files.
  • Documents Management: Managing the entire chain of document movement including digital archiving of records.
  • Supporting the Department’s Employees: Managing telephone inquiries and handling of correspondence in their absence
  • Stationery Management: Ordering and distributing stationery for the department-based requirements
  • HR Campaigns Support: Follow-up on ongoing HR programs in the department to ensure timely completion
  • HSEQ: Observing safety and security as prescribed by HSEQ guidelines.

Candidate Profile

  • Bachelor’s degree in a business-related field
  • At least 3 years experience in a similar role
  • Planning & Organizational Skills

Additional information

  • The position is responsible for administrative efficiency within the assigned department. This includes the co-ordination of all administrative roles and responsibilities for the department and interactions with all the other departments that support its activities.