Program Finance Accountant at United States International University - USIU Africa Jobs In Kenya
Job summary:
USIU-Africa seeks a qualified candidate for the full-time Project Finance Accountant position to strengthen employment pathways for youth. The project seeks to develop and implement high-quality, industry-endorsed training directly connected to youth employment opportunities in high-priority sectors.
The role will support and ensure that the project complies with all USAID rules and regulations and satisfies all USAID and USIU-Africa financial reporting requirements on a timely basis. The position would report to the Program Finance and Administration Director.
Key Responsibilities/Tasks/Duties:
Accounting:
- Maintain project accounts and track all transactions to ensure that they are processed on a timely basis to allow for cash based approach in project accounting.
- Liaise with the USIU Accounting department, Project Finance Lead and the Chief of Party (COP) to process project cost allocations appropriately and troubleshoot issues that may arise.
- Project bank account reconciliations on monthly basis and ensure approvals of the reconciled accounts.
- Reconcile project accounts and provide support documents for all financial transactions into monthly accounting packages to the home office.
- Review all project expenses and ensure no disallowable costs in the project.
- Produce accurate and timely monthly financial reports.
- Maintain all project accounting records and.
- Process journals for approved staff travel expense reports.
- Assist with monthly financial statements preparation and preparation of audit schedules.
- Seek VAT refunds: DA1 forms processing; application for tax exemption, distribution to project partners, tracking the filing and submission of the form back to USAID.
- Maintain accurate EPY project assets/ inventory register..
Budget Management & Procurement:
- Process monthly accounts for status updates on budget burn rate.
- Work with the Project Finance Lead to process project monthly activity forecasts to USAID and input pending expenses into the budget tracking tool.
- Prepare monthly cash forecasts for the Finance Lead and COP’s review and approval.
- Compliance checks in procuring goods and services for the project, ensuring compliance with USIU and USAID policies.
- Review invoices and contract requests for project services against budget allocations
- Monitor vendor invoices and disburse payments upon approval of the COP and Project Finance Lead.
Requirements:
- 4 years of experience in finance and accounting.
- Prior accounting experience in a USG-funded project is mandatory.
- Microsoft Office suite proficiency and the ability to operate spreadsheets.
- Proactive problem-solving, decision-making and good judgment skills.
- Ability and commitment to manage confidential information.
- Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities.
- Strong written and verbal communication skills.
- Ability to communicate effectively with leaders, colleagues, service providers and beneficiaries.
- Professional and mature demeanor and conduct.