Job Purpose

The jobholder leads in grants management, financial management and in ensuring compliance
to policies and procedures as well as team leadership.

Main Responsibilities Of The Jobs

Managerial / Supervisory/ Operational Responsibilities or roles:

  • Leads in the implementation of grants and financial policies and procedures in line with IMLU’s strategic goals and prescribed guidelines;
  • Takes lead in grants management including preparation of quality proposal budgets, donor compliance and reporting and grant close-out procedures;
  • Consolidates and develops IMLU’s institutional and grants budget;
  • Monitors and ensures adherence to donor agreements including record maintenance and staff awareness on the same;
  • Responsible for timely and quality preparation and dissemination of the expenditure, donor and management reports for informed decision-making;
  • Coordinates the preparation of the annual institutional audits and grants audit;
  • Reviews internal financial controls and ensures compliance;
  • Maintains appropriate accounting records and ensures timely backup of digitalized accounting data;
  • Ensures prudent resource management by expenditure verification and ensures that budget and expenditure reports and timely dissemination to staff;
  • Prepares, maintains, and updates a fixed asset register including disposal of obsolete assets;
  • Ensures accurate donor coding and timely payment;
  • Leads the procurement team in the organizational procurement process
  • Ensures proper cash management and control;
  • Assists in departmental planning and execution;
  • Supports monthly and year-end finance procedures including staff orientation on staff matters; and
  • Any other duty assigned from time to time.
  • Responsibility for physical assets

Knowledge, Skills And Experience

  • Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
  • Bachelor’s Degree in Finance or any other related field.
  • Minimum level of professional qualification required to perform effectively in the role:
  • CPA-K
  • Member of ICPAK
  • Minimum level of personal and professional experience required to perform effectively in the role:
  • Finance accounting, management, and Grants Management. Team leadership/human resource
  • management. Performance management experience.
  • Minimum months or years of experience required to be appointed to the position:
  • Minimum – 4 years
  • Desirable – 6 years experience in a similar position

Key Performance Indicators

  • Increase resource optimization at IMLU.
  • Institutional compliance
  • Effective Human Resource information system
  • Timely reporting of grant management.
  • Timely preparation of Budget.
  • Real-time financial reporting
  • Availability and optimal utilisation of resources.