Finance and Administration Officer at Women 4 Cancer Jobs In Kenya
Job Description
- Reporting to the Programme Manager, the Finance and Administration Officer will oversee administrative, financial accountability, and human resource management functions at Women 4 Cancer. This role involves administering program implementation and serving as the key liaison for finance-related matters with strategic partners. This position also has a dotted-line reporting to the Board on Finance and Administration.
Key Responsibilities:
- Ensure compliance with organizational policies, procedures, and agreements with strategic partners.
- Support organizational budget preparation and expenditure monitoring.
- Manage grants, including donor budgets, reports, and adherence to donor rules.
- Monitor budget utilization and ensure alignment with project plans.
- Create reporting and compliance systems, prepare budget revisions, and manage project financials from inception to closure.
- Prepare payments, maintain accounting records, and ensure adherence to procedures.
- Post expenses to QuickBooks and maintain proper documentation.
- Manage payroll, statutory deductions, and remit to relevant authorities.
- Prepare monthly management reports for the executive board.
- Conduct bank reconciliations and manage accounts receivable.
- Support financial statement preparation for audits and present financials to the board.
- Update and maintain the asset register.
- Provide advanced administrative support, including meeting arrangements, procurement, and travel arrangements.
- Oversee human resource administration, including personnel file maintenance, recruitment support, and insurance policy management.
Qualifications:
- Minimum of 5 years of experience providing administrative support in project-related or donor-funded organizations.
- Minimum CPA(K); a bachelor’s degree is an added advantage.
- Experience in procurement and grants management.
- Financial management experience with donor-funded grant programs.
- Proficiency in QuickBooks multi-currency accounting software.
- Advanced Excel skills, including complex formulas.
- Excellent oral and written English skills.
- Strong planning, organization skills, and attention to detail