Executive Assistant at Stratostaff
ROLES & RESPONSIBILITIES
- Manage the CFO’s calendar, including scheduling meetings and regional activities, ensuring schedules are followed and respected.
- Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.
- Prepare agendas, take, and distribute meeting minutes, and follow up on key action items.
- Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.
- Prepare and submit expense reports per organizational policies.
- Compose routine correspondence and proactively identify the need for communication.
- Liaise with PR, communications, and colleagues regarding functional communications and handle correspondence distribution.
- Plan, organize, and maintain accurate documentation, including reports and databases.
- Build and sustain relationships with employees, external stakeholders, and the public on behalf of the CFO.
- Support budget preparation, forecasting, and financial management processes.
- Provide backup to other executive administrators as needed.
MINIMUM REQUIREMENTS AND COMPETENCIES
- University degree is required.
- Minimum 5-8 years of experience in a senior Executive Assistant role in a fast-paced environment.
- Excellent prioritization and time management skills.
- Excellent interpersonal skills, exhibiting grace under pressure.
- Strong communication skills in English, both written and spoken, with the ability to communicate in Kiswahili.
- Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
- Detail-oriented with a demonstrated ability to produce high-quality work consistently and effectively.
- Able to work independently with little direction or supervision, with the ability to coordinate and manage multiple projects.
- Flexible, adaptable, and able to execute a range of job duties and changing priorities.
- Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the organizational values.
- Demonstrate a commitment to organizational values and vision.