Administration Assistant Jobs In Kenya

 Administration Assistant Jobs In Kenya 

Job Type Full Time
Location Nairobi
Job Field Administration / Secretarial  , Finance / Accounting / Audit 

To assist in the execution of FTA’s financial policy manual, systems, and procedures, supporting key functions, including the timely and accurate processing of financial and accounting data. To maintain accurate books of accounts and ensure that all financial transactions comply with set organizational policies and procedures and internal controls are complied with.

Duties and Responsibilities:

Financial Management

Ensure accurate and timely posting of data into the accounting system e.g. receipts, bills, fund requests, payments, and Journals.
Process purchase orders, invoices, payments, and grants, ensure accuracy, and that all supporting documents are attached and appropriately approved.
Maintain the staff Imprest System Management
Perform financial accounts reconciliations including petty cash, Imprest, creditors among others.
Assist the Regional Finance and Administration Officer in updating the Asset Register.
Prepare and submit monthly statutory deductions on a timely basis e.g. Withholding Tax.
Act as banking agent for all ECAN bank accounts.
Provide regular updates and reports on financial activities undertaken and/or status of financial processes

Requisitions and Procurement

Prepare requisitions for procurement of office assets and other office running costs for all ECAN offices.
Monitor and procure kitchen supplies as needed for all ECAN offices.

Administrative Support

Supervise office cleanliness, and coordinate office equipment repair and maintenance
Coordinate Operation Team’s Logistics.
Ensuring timely payment of utility bills (water, electricity, internet)
Maintain an accurate filing system for finance transactions
Coordinating projects accounting including filing of timesheets and project documents and correspondences.
Issue Travel Insurance for the team.

KNOWLEDGE, EXPERIENCE AND SKILLS:
Qualifications

Degree in Accounting, Finance or a related field
Member of a professional body such as CPA or ICPAK
Experience and Knowledge
Experience working with international organizations in the field of accounts and finance
Knowledge of financial systems, including accounting systems such as Oracle
Sound knowledge of Kenyan tax laws

Skills

Good knowledge of accounting and bookkeeping procedures.
Data entry and records maintenance skills
Bookkeeping and accounting skills
Excellent analytical skills
Dynamic and problem-solving skills
Excellent attention to detail skill.
Excellent written and oral communication skills
Good MS Office skills particularly MS Excel
Excellent organisational skills
Ability to work with different accounting packages
Good customer service skills
Attention to details
Ability to work independently

How To Apply 

Interested and qualified? Go to Fairtrade International on fairtradeafrica.net to apply