Core Functions / Responsibilities:
The core duties shall include the following:
- Assist in maintaining regular communication with donors to ensure clear expectations and quality delivery of programming.
- Prepare and present quarterly progress reports to donors, highlighting key achievements, challenges, and planned activities.
- Organize and participate in quarterly review meetings with donors to discuss project progress and address any concerns.
- Facilitate regular coordination meetings with consortium partners to ensure alignment of activities and strategies.
- Develop and maintain an updated coordination calendar, including key events, deadlines, and meetings.
- Provide ongoing support to consortium partners to address their coordination needs and ensure effective collaboration.
- Monitor closely project expenditures versus projections, and follow-up with relevant parties as necessary.
- Create and maintain a repository of best practices, lessons learned, and case studies for consortium partners.
- Facilitate regular knowledge-sharing sessions to promote the exchange of experiences and learning among partners.
- Establish and maintain connections with other Durable Solutions programs to align strategies and activities.
- Participate in relevant coordination forums and working groups to represent the consortium and share updates.
- Develop detailed project implementation plans, including timelines, roles, and responsibilities.
- Support the development and refinement of the Monitoring and Evaluation (M&E) framework.
- Regularly review M&E data with the Reporting Monitoring Officer to track project progress and identify areas for improvement.
- Plan and conduct field visits to monitor project activities and gather feedback from beneficiaries and stakeholders.
- Coordinate the preparation and submission of high-quality project reports, ensuring they meet donor requirements and deadlines.
- Review and provide feedback on reports from consortium partners to ensure consistency and accuracy.
- Attend meetings with government authorities and donors to represent the consortium and advocate for the Consortium priorities.
- Build and maintain relationships with key government stakeholders to facilitate project implementation.
- Work closely with government counterparts to align project activities with national priorities and policies.
- Facilitate regular meetings and consultations with government representatives to ensure their ongoing engagement and support.
- Timeliness and Deadline Compliance: measure the ability to complete tasks and deliver reports, studies, and reviews within the established deadlines.
Performance indicators for the evaluation of results
- Quality of Work and Attention to Detail: evaluate the accuracy, thoroughness, and clarity of all deliverables, including reports, frameworks, and studies.
- Stakeholder Satisfaction and Feedback: assess the level of satisfaction from internal and external stakeholders, including project managers, team members, and donors.
- Impact and Effectiveness: measure the tangible impact of the tasks completed.
- Adaptability and Problem-Solving: evaluate the ability to adapt to changing circumstances, address unforeseen challenges, and provide innovative solutions.
- Collaboration and Teamwork: measure the effectiveness of working collaboratively with different teams, co-leaders, and stakeholders.
- Communication and Reporting: evaluate the clarity, frequency, and effectiveness of communication, including the quality of written reports and presentations.
Required
Education
- Master’s degree in relevant fields such as Political or Social Science, International Relations, International Development, or related areas, with at five years of relevant professional experience; or
- University degree with at least seven years of relevant professional experience.
Experience
- Experience working in the field of displacement and durable solutions, development, displacement, peacebuilding, community resilience, and related fields.
- Demonstrable multi-stakeholder coordination experience.
- Experience in operational activities in a complex crisis or post-crisis setting.
- Experience in project design, implementation, and management.
- Experience liaising with specialized international agencies (UN agencies, international organizations, and international specialized NGOs).
- Knowledge of UN, IOM, international organizations and NGOs mandates and programmes in the field of displacement, durable solutions, and community resilience.
- Experience working in the country or region is an advantage
Skills
- Familiarity with the aid system, and ability to understand donor and governmental requirement
- Knowledge of working in conflict/volatile contexts on durable solutions and/or community stabilization in Somalia.
- Excellent representation and relationship management skills
- Excellent and demonstrable project management, analytical, communication and writing skills.
Languages
- Fluency in English (oral and written).
- Working knowledge of Somali is an advantage.
Travel required
- Frequent travel to Somalia required up to 50% per month.
Required Competencies.
Values.
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies.
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner;is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.