Special Assistant to the Executive Director at One Earth Future Foundation Jobs In Kenya
Primary Responsibilities:
The Special Assistant will support the Executive Director in enhancing the efficiency and effectiveness of his duties. Key responsibilities include:
- Managing the Executive Director’s calendar and handling administrative tasks such as travel documentation and expense reconciliation.
- Conducting research and stakeholder mapping to help the Executive Director develop partnerships and identify business development opportunities.
- Contributing to projects and initiatives that advance the organization's mission.
The ideal candidate will be highly organized, self-motivated, and possess excellent written and oral communication skills in English. A solid understanding of the African development landscape is essential.
Specific Responsibilities & Duties:
Administrative support
- Manage schedules, travel arrangements, and prepare expense reports for the Executive Director.
- Handle confidential information with a high level of discretion.
- Draft and proofread correspondence, reports, and other materials.
- Coordinate meetings and conference calls, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Maintain organized files and databases.
- Perform other administrative duties as required, sometimes in partnership with the Operations Manager in the Broomfield, Colorado office.
Partnership support
- Conduct preliminary web-based research on individuals, events, programs, or institutions of interest and produce written memoranda.
- Assist in the preparation of presentations and other materials for meetings and conferences.
- Work with staff to conduct research and mappings of different issue areas or fields of potential interest.
- Act as a liaison and point of contact between the Executive Director and other internal and external stakeholders, maintaining positive and productive relationships.
Required Education, Knowledge, Skills & Competencies
- Undergraduate degree in international development, business, finance, or a related field.
- Strong written and verbal communication skills in English.
- Superb research and analytical skills with experience in various topics.
- Excellent organizational skills and the ability to prioritize tasks and meet deadlines in a dynamic, culturally diverse environment.
- Ability to maintain a positive impression with partners, clients, and vendors.
- Flexibility to accommodate early or late meetings.
- Ability to work independently and take initiative in identifying and resolving problems.
- Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
- Graduate degree in a relevant field.
- Experience in the financial services industry.
- Basic graphic design skills.
- Fluency in French, Kiswahili, or Somali.
- Experience supporting a senior executive.
- Familiarity with project management and the ability to manage multiple projects simultaneously.
Physical Work Demands
- Able to sit at a computer for extended periods of time.
- Able to bend at the waist and reach on a daily basis.
- Able to lift and move up to 25 lbs regularly.