Best-practice accounting procedures followed
- Processing of journal entries to General Ledger
- Daily, weekly and monthly journal entries processed when required
- All journal entries are authorised and signed-off before posted to general ledger
- Supporting documentation for journal entries are attached to journal batches
- Ensure correct GL coding, as per the chart of accounts, is used when journal entries are prepared
- Ensure that corrective journal entries are posted for transactions identified during the General Ledger reconciliation process (journal reference number to be recorded on GL reconciliation)
Build and update value-chain analyses by product, distribution channel, and customer where relevant.
- Complete accounting processes up to trial balance
- General ledger reconciliations are completed by the 15th of each month
- Ensure that supporting documentation for reconciling entries are attached to the GL reconciliation
- Identify and resolve reconciling discrepancies due to incorrect GL coding or incorrect automatic accounting instructions in the ERP system
- Ensure reconciling differences are resolved timeously
- Prepare the monthly GL reconciliation file for sign-off
- Query Resolution and ensure reconciling / open items are within KPI with documented reasons
Monitor hire-purchase and leased vehicle transactions
- Motor vehicle purchases are journalised and transactions posted to general ledger
- Interest on liability journal released monthly
- Reconciliations of amortisation schedules performed bi-annually
- Preparing of IFRS16 schedule
- Maintain the company’s Fixed Asset Register
- Processing of fixed assets acquisitions, disposals and reconciliation
- Process and ensure fixed assets acquisitions and disposals are recorded in ERP system based on International Financial Reporting Standard (IFRS)
- Perform a monthly reconciliation between the fixed asset register and GL accounts and highlight any discrepancies
- Ensure that monthly depreciation of fixed assets is accurately recorded in the ERP system
- Process IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec & Jun)
- Acquisitions of fixed assets are documented and authorised according to the company’s authorisation matrix
- Asset disposals (written-off or sold) are documented and authorised according to the company’s authorisation matrix
- Ensure fixed assets counts are performed annually to ensure the register is accurate
- Proceeds from sale of assets are recovered and recorded in the ERP system
Assist in preparation of annual Capex budget
- Support and assist the reporting team by providing accurate financial information
- Prepare and submit financial reporting schedules monthly, quarterly and during annual forecasting cycles.
- Ensure reporting schedules / appendixes are submitted based on reporting calendar requirements. Schedules include:
- Fixed asset schedules (NBV, additions and disposals) submitted monthly
- Interest paid and received schedules submitted monthly
- Bank balance summary schedules submitted monthly
- Forex schedules submitted bi-annually (Dec and Jun)
Overheads/Structure Cost
- Responsible for monthly reporting and provision of any information required by region.
- Prepare the upload files necessary for and Polaris submissions on time to HQ.
- Ensure quality submissions in Polaris and ensure smooth flow between the tools and ERP system.
- Detailed analysis of the company financial performance and presentation to the Head of Finance
- Compliance to Internal Control policies & procedures and supporting the Annual Audit processes
Audit
- Assist with preparation and coordination of the audit process
- Prepare the annual audit file as per the external audit requirements with detailed listings, schedules and reconciliations
- Assist with year-end closings
Internal Control
- Assist with implementing and maintaining internal financial controls and procedures
- Maintain accounting controls by preparing and recommending policies and procedures.
Payments processing
- Ensure that payments are processed including creditor’s reconciliations
- Ensure that payments are processed in line with PR Purchase-to-Pay policy
- Ensure that all employee deductions (with supporting documentation) are communicated to HR/Payroll by the 10th of each month for payroll deduction
- Weekly reconciliation of Petty Cash and responsible for the management and maintenance of the function
- Management of corporate credit cards, payment and reconciliation
Reporting (Internal and External / Statutory)
- Prepare monthly, quarterly and bi-annual reports and ensure submission as per the required deadlines.
- Ensure the monthly accounting package is completed and signed off
- Validation of the Intercompany file
- Preparation of monthly, quarterly and annual tax returns
- Liaising with PWC / KPMG for all affiliate tax matters as well as the PRSA Tax and Treasury team
- Ensure timeously payment of all returns to avoid penalties and interest due to late payment.
- Employee related tax are reconciled monthly with HR/VIP payroll in preparation for submission to affiliate government revenue authority
- General ledger VAT accounts are reconciled monthly with VAT report generated in ERP.
Assisting with Projects
- Ensure successful user acceptance testing process as well as logging of issues and tracking resolution
- Reconciling between JDE and current ERP
- Liaising with required stakeholders
- Ensuring completeness of outputs in processing system
Assist with the JDE – Concur integration
- Productive relationships with internal and external stakeholders maintained
- Collaborates with internal teams (HR, IT, Supply Chain, Marketing and Commercial)
- Collaborate with PRSA Finance team in centralising functions
- Collaborate with external agencies
Personal Development
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Qualifications and skills
- BSc/BA in Accounting, Finance, or relevant field.
- 5 years working experience in an accounting environment experience required
- Experience in the FMCG environment is appreciated.
- Experience with JDE is preferred.
- Experience with Primavera and reconciling ERP to Primavera preferred.
- International environment exposure will be an added advantage.
- Preference will be given to applicants who have worked in a multi-national environment.
- Knowledge of accounting principles.
- Knowledge and use of ERP systems.
- Advanced Excel and PowerPoint.
- Candidates who can join immediately are encouraged to apply